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Executive Office Coordinator

Download the Job Description:

Closing Date: 5/07/2022

UNBOXED: Creativity in the UK is a once-in-a-lifetime celebration of creativity taking place across England, Northern Ireland, Scotland and Wales and online from March to October 2022. We're lifting the lid on 10 awe inspiring new ideas, shaped across science, technology, engineering, the arts and mathematics by brilliant minds working in unexpected collaborations. Unmissable events and unforgettable experiences are coming to places and spaces right across the UK: from coastal towns and city centres to breathtaking areas of natural beauty.

UNBOXED is looking for an Executive Office Coordinator that will be responsible for supporting the day-to-day requirements of the Executive Office. The successful candidate will provide effective and professional support, efficient diary management services and support the overall administration of the team (including working closely with the Executive Assistants of the Chief Creative Officer, Executive Director and wider Board members).

Responsibilities:

  • Provide dedicated coordination and organisational support to UNBOXED Executive Office members and Assistant Project Manager, managing multiple diaries and tracking actions.
  • Create and maintain a range of internal documents including spreadsheets, budgets and filing systems.
  • Support the Governance Manager with the administration of the Board and committees, collating information and producing documents as required.
  • Maintain electronic filing systems on SharePoint.
  • Support with the administration of procurement/ contracting, including tracking the approvals of documents and paperwork.
  • Provide a confidential and highly professional business support to the Executive team and its stakeholders.
  • Act as the primary point of contact for Office Facilities Management to ensure safe and secure working environment with particular attention to COVID-19 planning, Health & Safety, IT, and growth of the UNBOXED team.
  • Support the Assistant Project Manager in leading the collaborative administration across UNBOXED and the Cultural division of the Commonwealth Games.


Skills and Experience Required:

Essential

  • Proven working administrative or EA/PA experience gained in a professional office environment
  • Strong organisational skills and high level of attention to detail, solid time management and goal orientation skills
  • Take ownership of day-to-day workload and projects while prioritising demands from others and meeting deadlines
  • An excellent team player who considers organisational goals a priority
  • Experience raising Purchase Requisitions


Please see the job description for a full breakdown of the position responsibilities.

Start Date: ASAP
Duration: Fixed Term Contract until January 2023
Salary: Circa £28,000 per annum, pro rata
Location: 6 Brindley Place, Birmingham, B1 2JB (Full-time, office-based)

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

UNBOXED is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the UNBOXED jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter.

Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the UNBOXED 2022 jobs site under the current vacancies drop down.

Advertising Date: 21/06/2022

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.



Office & Commercial

PA'S

HM220228211169 - Birmingham

Birmingham - West Midlands




CONTACT NOW
Executive Office Coordinator
Contract / Birmingham
Location:
Birmingham
Sector:
Office & Commercial
Job Type:
PA'S
Number of vacancies:
1
Reference code:
HM220228211169
Gi Group Team:
Birmingham
Date Vacancy Posted:
2022-06-21

Closing Date: 5/07/2022

UNBOXED: Creativity in the UK is a once-in-a-lifetime celebration of creativity taking place across England, Northern Ireland, Scotland and Wales and online from March to October 2022. We're lifting the lid on 10 awe inspiring new ideas, shaped across science, technology, engineering, the arts and mathematics by brilliant minds working in unexpected collaborations. Unmissable events and unforgettable experiences are coming to places and spaces right across the UK: from coastal towns and city centres to breathtaking areas of natural beauty.

UNBOXED is looking for an Executive Office Coordinator that will be responsible for supporting the day-to-day requirements of the Executive Office. The successful candidate will provide effective and professional support, efficient diary management services and support the overall administration of the team (including working closely with the Executive Assistants of the Chief Creative Officer, Executive Director and wider Board members).

Responsibilities:

  • Provide dedicated coordination and organisational support to UNBOXED Executive Office members and Assistant Project Manager, managing multiple diaries and tracking actions.
  • Create and maintain a range of internal documents including spreadsheets, budgets and filing systems.
  • Support the Governance Manager with the administration of the Board and committees, collating information and producing documents as required.
  • Maintain electronic filing systems on SharePoint.
  • Support with the administration of procurement/ contracting, including tracking the approvals of documents and paperwork.
  • Provide a confidential and highly professional business support to the Executive team and its stakeholders.
  • Act as the primary point of contact for Office Facilities Management to ensure safe and secure working environment with particular attention to COVID-19 planning, Health & Safety, IT, and growth of the UNBOXED team.
  • Support the Assistant Project Manager in leading the collaborative administration across UNBOXED and the Cultural division of the Commonwealth Games.


Skills and Experience Required:

Essential

  • Proven working administrative or EA/PA experience gained in a professional office environment
  • Strong organisational skills and high level of attention to detail, solid time management and goal orientation skills
  • Take ownership of day-to-day workload and projects while prioritising demands from others and meeting deadlines
  • An excellent team player who considers organisational goals a priority
  • Experience raising Purchase Requisitions


Please see the job description for a full breakdown of the position responsibilities.

Start Date: ASAP
Duration: Fixed Term Contract until January 2023
Salary: Circa £28,000 per annum, pro rata
Location: 6 Brindley Place, Birmingham, B1 2JB (Full-time, office-based)

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

UNBOXED is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the UNBOXED jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter.

Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the UNBOXED 2022 jobs site under the current vacancies drop down.

Advertising Date: 21/06/2022

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.

Call us now to book an interview.
Gi Group Birmingham